Informationsvetenskap. Publisering

This document provides model, high-level functional requirements and associated guidance for software applications that are intended to manage digital records (including digital copies of analogue source records), either as the main purpose of the application or as a part of an application that is primarily intended to enable other business activities.

It does not include:

— functional requirements for applications that manage analogue records

— generic design requirements such as reporting, application administration and performance

— requirements for the long-term preservation of digital records in a dedicated preservation environment. It should be noted, however, that the model requirements are intended to encourage the deployment of applications that do not hinder long-term preservation of records. As such, some of the requirements support long-term digital preservation outcomes.

— implementation guidance for applications that will capture and/or manage records. Such guidance can be found in Part 2 of ISO 16175.

Assumption:

The requirements in this standard assume that the organization has undertaken or will undertake precursor business analysis as outlined in Section 8.1 Determining needs for evidence of events, transactions and decisions in business applications. Not all information contained in a business application will necessarily be required to be recorded as evidence. Before reviewing, designing, building or purchasing business applications, it is necessary to determine the organization’s needs for records in order to develop and deploy appropriate strategies.

This international standard provides guidelines for the decision making around selection, design, implementation and maintenance of software for managing records, according to the principles specified in ISO 15489-1.

This document is applicable to any kind of records system supported by software but is particularly focussed on software for managing digital records.